The Panhellenic President shall:
Preside at all meetings of the Panhellenic Council and executive meetings of the Officers.
Know and understand the NPC Manual of Information, FSL Policy, and all governing documents of this Association.
Communicate and meet biweekly with the Assistant Director of Fraternity and Sorority Life, and when necessary, with the National Panhellenic Conference Area Advisor.
Ensure that the NPC College Panhellenic annual report is completed.
Maintain current copies of the following: The University of Tampa's CPA Bylaws and Standing Rules, the CPA budget, contracts executed on behalf of the CPA, correspondence and materials received from the NPC area advisor, all NPC College Panhellenic reports, and other pertinent materials.
Review all College Panhellenic checks involving The University of Tampa’s College Panhellenic.
Oversee all executive officers and directors in their duties throughout their term in office.
Serve as member ex-officio of all Panhellenic Council committees.
Serve as a liaison between Panhellenic and the University community.
Serve on University committees as the official representative of the University of Tampa College Panhellenic Association unless otherwise delegated or assigned.
Supports all chapters from a governing council standpoint to further the prosperity of the Greek community and the overall Tampa community.
Allot at a minimum of 5 hours a week to work strictly on Panhellenic duties and responsibilities (including executive meetings).
Delegate duties in the event of her absence according to the Officer’s Chain of Command.
Aide the Recruitment team in all recruitment and Rho Gamma training.
Perform all other duties pertaining as assigned.
Summary: The Panhellenic President maintains the overall responsibility for the operations of the Panhellenic Executive Board as well as the eight sororities comprised of over 1,000 women involved in and around campus. She calls and presides over all meetings of the Panhellenic Executive Board and the Panhellenic Council. The Panhellenic President reports biweekly to the Panhellenic Advisor as well as the National Panhellenic Conference Area Advisor when needed. She acts as the official representative of the Panhellenic Council to the University of Tampa. By working closely with chapter presidents, campus organizations, and other Greek councils, the President creates relationships that are helpful to promote the Panhellenic community on UTampa’s campus as a whole.
Busy Time: Calendar year
Position Similarity: Sorority President, RSO President
Vice President of Operations shall:
Collect and organize class schedules from all delegates and Executive members for General Assembly and Executive meeting times for the upcoming semester.
Keep an accurate roll of the members of the delegates in General Assembly
Collect chapter and officer reports for each General Assembly meeting.
Record minutes of The University of Tampa CPA and the Officers and maintain a complete and up-to-date file that includes the minutes of all meetings from the date of organization and current correspondence.
Send meeting minutes to the NPC area advisor and Assistant Director of Fraternity and Sorority Life.
Know and understand the NPC Manual of Information, FSL Policy, and all governing documents of this Association.
Ensure that the NPC College Panhellenic annual report is completed.
Maintain current copies of the following: The University of Tampa's CPA Bylaws and Standing Rules, the CPA budget, contracts executed on behalf of the CPA, correspondence and materials received from the NPC area advisor, all NPC College Panhellenic reports, and other pertinent materials.
Revise CPA Bylaws and Standing Rules, Recruitment Rules, and Code of Ethics each semester to ensure The University of Tampa College Panhellenic complies with NPC.
Handle and address all alleged violations of NPC Unanimous Agreements, CPA Bylaws, Code of Ethics, Membership Recruitment Rules, and Standing Rules.
Ensure all regular members of the College Panhellenic understand the NPC Judicial Procedures.
Preside at judicial hearings.
Supervise the finances of The University of Tampa's CPA.
Receive all payments due to the CPA, collect all dues and give receipts.
Pay promptly the annual NPC dues and all bills of The University of Tampa's CPA in coordination with the Assistant Director of Fraternity and Sorority Life.
Prepare the annual budget and, after its approval by the CPA, provide a copy to each CPA member sorority.
Maintain current financial records; give a financial report at each regular meeting of the CPA and an annual report at the close of her term of office.
Aide the Recruitment team in collecting CPA Financial Transparency documents from each chapter.
Advise the Director of Academics & Scholarship.
Be familiar with the NPC Manual of Information, FSL Policy, and all governing documents of this Association.
Perform all other duties pertaining as assigned.
Aide the Recruitment team in all recruitment and Rho Gamma training.
Summary: The VP of Operations overses internal Panhellenic duties including taking minutes and role at General Assembly meetings, revising bylaws and other standing rules with the Panhellenic President, overseeing the Panhellenic annual budget for each position/maintaining financial reports, presiding over judicial hearings and chairing the judicial board, and advising the Director of Academics & Scholarship.
Busy Time: Calendar year (less in Summer)
Position Similarity: Sorority or RSO Vice President, Risk Management, Standards, Finance, Administration
Vice President of Recruitment shall:
Coordinate Panhellenic Recruitment in accordance with the National Panhellenic Conference recommendations.
Lead the planning and execution of formal and informal recruitment processes, ensuring that all activities follow Panhellenic and university guidelines and that the process runs smoothly for potential new members (PNMs) and sororities.
Direct all recruiting activities of Panhellenic members including Formal Membership Recruitment, Continuous Open Bidding, & Orientation Sessions.
Coordinate logistical aspects of recruitment, such as room reservations, event setups, technology (e.g., recruitment software), and communication with campus facilities & the Assistant Director of Fraternity & Sorority Life.
Review all chapter materials for recruitment including, but not limited to, videos, brag tables, room setups, alumnae invite lists, and budgets.
Starting in the spring, meet as necessary with chapter recruitment chairs and recruitment advisors to finalize recruitment rules and schedules, as well as keep chapters updated on recruitment information through roundtables.
Ensure that recruitment rules and guidelines, including those from the National Panhellenic Conference (NPC), are clearly communicated and followed by all chapters to maintain fairness and transparency throughout the process.
Conduct pre- and post-recruitment meetings and surveys to obtain suggestions and comments for the following year’s formal membership recruitment.
Maintain an ongoing evaluation of recruiting procedures.
Coordinate education and programming initiatives on the best practices of continuous open bidding, when necessary, such as, but not limited to, planning a spring meet and greet with the Director of Recruitment Marketing.
After the recruitment period, gather feedback from PNMs, chapters, and Rho Gammas through surveys or meetings to assess the effectiveness of the recruitment process and identify areas for improvement.
Propose annual recruiting policies and submit an Annual Report on Recruitment.
Identify ways to strive for a more Values-Based Recruitment.
Advise the Director of Rho Gammas and co-advise the Director of Recruitment Marketing with the VP of Public Relations.
Collaborate with the Director of Recruitment Marketing and the VP of Public Relations to create and promote recruitment materials, including social media campaigns, flyers, and informational sessions to attract PNMs.
Collaborate with the Vice President of Equity and Inclusion to ensure that recruitment is inclusive and welcoming to all PNMs, regardless of their background, and that the process is accessible to everyone.
Monitor recruitment events for rule compliance and address any recruitment infractions, working with the Judicial Board or Panhellenic Executive Board to resolve issues and enforce consequences if needed.
Act as a point of contact for PNMs, answering questions, offering support, and ensuring that they feel informed and comfortable throughout the recruitment process.
Be familiar with the NPC Manual of Information, FSL Policy, and all governing documents of this Association.
Perform all other duties as assigned.
Summary: The VP of Recruitment oversees Panhellenic recruitment in alignment with National Panhellenic Conference (NPC) guidelines, overseeing the logistical aspects of recruitment software, and ensuring training for chapter leaders. Key duties include managing room reservations, reviewing recruitment materials, planning recruitment processes, and ensuring compliance with the Code of Ethics and Panhellenic rules. The role also involves organizing educational initiatives, conducting pre- and post-recruitment evaluations, and advising the Director of Rho Gammas & co-advising the Director of Recruitment Marketing.
Busy Times: Spring & Summer 2025 and Primary Recruitment
Similar Positions: VP Recruitment, membership positions, COB positions, recruitment teams
Vice President of Equity and Inclusion shall:
Serve as the liaison between the Unified Greek Council, Interfraternity Council, and the CPA to promote joint DEI programs and support underrepresented groups.
Promote UGC & IFC events to the Panhellenic community.
Host roundtables with the chapters’ diversity, equity, and inclusion chairs regularly.
Chair the Panhellenic Equity and Inclusion Committee comprised of Panhellenic members to discuss the community, best practices, and plan events promoting a more equitable and inclusive community.
Lead the development and implementation of diversity, equity, and inclusion (DEI) initiatives within the Panhellenic community, ensuring that all sororities align with DEI values and practices.
Serve as a resource for chapters on how to create more inclusive environments, including offering guidance on recruitment practices, event planning, and membership retention to ensure accessibility and equity.
Organize and facilitate DEI-related workshops, panels, and training sessions for Panhellenic members, covering topics such as cultural awareness, bias, and anti-racism.
Work closely with recruitment chairs, VP of Recruitment, and Rho Gammas to ensure that the recruitment process is welcoming and inclusive for students from diverse backgrounds, offering training on inclusive language and unbiased decision-making.
Address incidents of discrimination, bias, or exclusion within the Panhellenic community, working with chapters and the Panhellenic Judicial Board to resolve issues and promote a more respectful environment.
Conduct surveys, roundtables, and focus groups to gather feedback from Panhellenic members about DEI efforts, and use this data to assess progress and make recommendations for improvement.
Work with the VP of Public Relations to recognize and celebrate the diverse backgrounds, experiences, and identities of Panhellenic members through social media campaigns, spotlights, and events that highlight diversity within the community.
Advise the Director of Membership & Retention and their focus on a sense of belonging within the Panhellenic Community & UTampa.
Partner with campus offices focused on diversity and inclusion to align Panhellenic’s DEI efforts with broader university initiatives.
Create and collaborate with the Wellness Center & LiveWell UTampa on wellness initiatives, programs, and events that promote physical, mental, and emotional health within the Panhellenic community. This can include workshops, wellness challenges, or fitness events.
Act as a liaison between the Panhellenic community and university wellness resources, ensuring that sorority members are informed about available health services, including counseling, sexual health, and nutrition.
Promote a culture of balance within the Panhellenic community by encouraging members to prioritize self-care, manage academic stress, and maintain a healthy lifestyle.
Aide the Recruitment team in all recruitment and Rho Gamma training.
Be familiar with the NPC Manual of Information, FSL Policy, and all governing documents of this Association.
Perform all other duties as assigned.
Summary: The VP of EI will serve as a liaison between the Unified Greek Council, Interfraternity Council, and Panhellenic Association while promoting UGC and IFC events. This role involves hosting regular roundtables with diversity, equity, and inclusion chairs, chairing the Panhellenic Equity and Inclusion Committee to discuss best practices, and planning events for fostering inclusivity. Additionally, this role will work with the VP of Public Relations to create educational content around social causes and advise the Director of Membership & Retention on enhancing belonging within the community. They also ensure recruitment processes are inclusive and accessible to all.
Busy Times: Calendar year (less in Summer)
Similar Positions: DEI, sisterhood positions, wellness positions
Vice President of Public Relations shall:
Manage and update the Panhellenic Council's social media platforms and website to promote events, recruitment information, and member organizations.
Develop flyers, graphics, and promotional materials for Panhellenic events such as recruitment, philanthropy activities, and educational programs.
Work with campus media outlets to promote Panhellenic events and achievements. This may involve coordinating coverage in The Minaret or other websites.
Create merchandise for the Panhellenic team and other physical promotional items.
Work in conjunction with all Panhellenic executive officers and the Assistant Director of Fraternity and Sorority Life to promote all Panhellenic events and happenings in the Panhellenic Community.
Foster positive relationships with other student organizations, university administration, and the broader community to enhance Panhellenic's image and involvement.
Showcase accomplishments of Panhellenic chapters and individual members through social media, newsletters, or other communication platforms.
Support events that focus on the promotion of Panhellenic values and visibility on campus, such as philanthropy events, educational workshops, or awareness campaigns.
Maintain correspondence with campus publications and the CPA newsletter about Panhellenic events and to promote awareness about the CPA.
Ensure that all marketing and communication efforts are inclusive and represent the diverse membership of the Panhellenic community.
Keeps track of all violations of Article IV Section 1 (Social Media) reported to them.
Co-advise the Director of Recruitment Marketing with the VP of Recruitment.
Chair the Panhellenic Marketing Committee.
Aide the Recruitment team in all recruitment and Rho Gamma training.
Be familiar with the NPC Manual of Information, FSL Policy, and all governing documents of this Association.
Perform all other assigned duties.
Summary: The Vice President of Public Relations is responsible for managing the council’s social media platforms, website, and promotional materials to publicize events, recruitment, and member achievements. They create marketing materials, coordinate publicity with campus media, and foster relationships with other student organizations and the community. Additionally, they oversee crisis communication, highlight member successes, and collaborate with other Panhellenic officers to ensure cohesive and inclusive messaging. The VPPR plays a crucial role in maintaining a positive public image and enhancing the visibility of the Panhellenic Council on campus.
Busy Times: Calendar year
Similar Positions: Marketing positions, social media chairs, community engagement positions, advertising and PR roles
VP of Philanthropic Services shall:
Host at least one community-wide event during the Fall semester.
Plan fundraisers for the CPA’s philanthropy during the fall and spring semesters.
Work with the philanthropy chairs of each chapter to schedule signature events on the Panhellenic calendar each semester so they do not fall on the same dates.
Work with individual chapter philanthropy chairs to support their events and initiatives, ensuring collaboration and maximizing impact.
Coordinate a joint community service project for participation by all member fraternities and sororities, such as campus clean-up, etc.
Identify and promote community service opportunities for Panhellenic members, encouraging participation in both campus-wide and local volunteer efforts.
Host workshops or events that educate Panhellenic members about philanthropy, social responsibility, and the impact of community service.
Build relationships with campus organizations, local nonprofits, and charities to create meaningful partnerships for philanthropic events and volunteer work.
Serve as a resource on community service projects for all member sororities.
Act as a liaison and become a campus ambassador for the CPA’s philanthropy, Circle of Sisterhood.
Educate the Panhellenic community on our philanthropy, Circle of Sisterhood.
Work with the VP of Public Relations to highlight the Panhellenic community’s philanthropic achievements through social media, newsletters, and other platforms.
Serve as the liaison between the CPA and the PEACE office and report correspondence to the CPA on PEACE events and initiatives.
Oversee and chair the Circle of Sisterhood Committee.
Aide the Recruitment team in all recruitment and Rho Gamma training.
Be familiar with the NPC Manual of Information, FSL Policy, and all governing documents of this Association.
Perform all other duties as assigned.
Summary: The VP of Philanthropic Services role oversees all philanthropic and community service-related initiatives for the College Panhellenic including planning/hosting events, fundraising, education, and being a liaison between Circle of Sisterhood/Tampa Bay local charities and UTampa. Another aspect of this role is to provide wellness initiatives to the Panhellenic community whether this be partnering on on-campus events, hosting workshops, or planning off-campus service excursions for the Panhellenic community. This role also chairs the Circle of Sisterhood committee which will assist in events/fundraising/education on CofS.
Busy Times: Calendar year (less in Summer)
Similar Positions: Philanthropy positions, fundraising chairs, service positions